Board Agenda - May 20, 2008

7. Bid #2008-033 Musical Equipment

Presenter: Richard Matkin

Purpose: A - Request decision - closure required

Time: No time limit

Description:

This is a compliance bid that will establish approved vendors and pricing for the purchase of musical equipment throughout the District. This is the first year of a renewable bid. The initial term of this bid will be for sixteen months.

Fine Arts and Purchasing Services have reviewed the above-referenced bid. Staff recommends awarding the low bidder on all items with the exceptions of Items 1, 15, 18, 19, and 20. Justifications for each item exception are included in the tabulation sheet.

Tab sheet is attached.

Recommendation:

The administration recommends that this bid be awarded to the following:
Aves Audio Visual Systems, Inc. - Items 11-12, 18, 23, 32-37
Avid Products - Item 22
Brook Mays Music - Item 10
Mr. E's Music - Items 8-9, 19-20, 38-39, 46
Music & Arts Center - Items 40-41
Romeo Music - Items 1-7, 15, 25-26
Taylor Music, Inc. - Items 14, 21
Tote, Inc. - Item 45
Valiant I.M.C. - Items 13, 24, 29-31
Videotex Systems, Inc. - Items 17, 27-28
Washington Music Center - Items 42-43
Wenger Corporation - Item 44
No award - Item 16

Line item #47, Discount off Catalog, is recommended for award to the following:
Aves Audio Visual Systems, Inc. - various (see pricelist)
Avid Products - 35%
Brook Mays Music - 40%
Learning Services - 10%
Mr. E's Music - 10-40%
Music & Arts Center - 0-50%
Romeo Music - 18%
StageRight - 0%
Taylor Music, Inc. - 0%
Valiant I.M.C. - 5%
Videotex Systems, Inc. - 30%
Washington Music Center - 35%
Wenger Corporation - 0%
West Music - 5%
Williamson Music Co. - 0%

Business Impact:

Fine Arts Operating Budgets - $300,000.00

Summary:

Appendix:

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