Board Agenda - November 06, 2007

4. Cooperative purchases

Presenter: Richard Matkin

Purpose: A - Request decision - closure required

Time: No time limit

Description:

Each recommended purchase meets the criteria set forth in the Texas Educational Code Section 44.031 and School Board Policy. Local Government Code, Chapter 791, enables the District to purchase goods or services through Interlocal agreements without using a bid process. Staff has determined that the following cooperative purchases offer the District the best value. Staff is recommending the purchase of local telephone maintenance and support services from Verizon. The DIR contract with Verizon offers District Staff the ability to select a vendor that best meets the needs of the District without having to use the formal bidding process. The DIR is the State's procurement organization for all technology purchases. This purchase will be made with Maintenance and Operating budgets. The Transportation Services Department is requesting the purchase of twenty-two buses. Nine will be fifty-three passenger buses equipped with wheelchair lifts to accommodate special needs students. These buses have a unit cost of $96,702.00. Thirteen buses will be conventional seventy-seven passenger vehicles with a unit cost of $91,924.00. The Houston-Galveston Area Council of Governments (HGAC) has a cooperative contract that offers the best pricing and type of buses required by the District. The total purchase cost will include an administrative fee of $600.00. The buses will be purchased from Longhorn Bus Sales using 2004 Bond Funds designated for transportation and special education capital purchases. Vendor Purchasing Method Estimated Amount Verizon State Cooperative $ 288,397.60 Longhorn Bus Sales HGAC $ 2,065,930.00

Recommendation:

The Administration recommends the purchase of the telephone maintenance services and school buses

Business Impact:

2004 Bond Funds, Maintenance, and Operating Budgets

Summary:

Appendix:

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