Board Agenda - January 16, 2007

3. Bid 3781 Custom Printing

Presenter: Richard Matkin

Purpose: A - Request decision - closure required

Time: No time limit

Description:

Bids for the following items were advertised, received, and opened by the Purchasing Services Department. The appropriate department has evaluated all bids and forwarded their recommendation to Purchasing Services to be reviewed for compliance with Educational Code Section 44.031 and School Board Policy.

This is a compliance bid that will establish approved vendors and pricing for Custom Printing services for Departments and Schools throughout the District. This is the first year of a renewable bid.

The bid is divided into three types of printing. Section I is for the printing of stationery and envelopes, both color and black and white. Section II is for meal envelopes for the FANS Department, and Section III requests discounts from pricelists for miscellaneous printing requirements.

Section I specified that items A-B, C-E, and F-H would be awarded to one vendor since each of these groups have either the same logo or color requirement. Having one vendor for each sub-section will reduce set-up costs. To evaluate the line items in Section I, each item price was multiplied by the minimum order amount for each line and totaled for each subsection. The lowest overall for each sub-section is recommended for award. Advantage Resources Services was low bidder for items A-B with an overall cost of $3,974.00. However, the references they offered did not reflect the type of printing services required by the District. The vendor indicated they could not offer additional references since they don't have contracts with other customers, and have never done high volume projects. In addition, their website is for a temporary agency and does not mention custom printing. Therefore, Staff recommends the next low bidder, Metroplex Finishing with an overall cost of $4,218.00.

Section II - FANS staff recommends low bidder, Custom Printing, at $6.70 per box.

Section III is based on a discounted price for miscellaneous printing jobs. Each bidder that responded to this section and supplied acceptable samples is recommended.

Recommendation:

Staff recommends that this bid be awarded to the following:

Section I
Metroplex Finishing items A-B
JMB Business Forms items C-H

Section II
Custom Printing

Section III
Advantage Resources Services - 0%
Alphagraphics #99 - 15%
Applied Litho Resource - 15%
Bullett Graphics - 0%
Custom Printing - 0%
Dallas Offset - 0%
Dirco Group d/b/a Texas Print - 15%
Endless Business Solutions - call for pricing
JMB Business Forms - 0%
Marfield Corporate Stationery - 0%
Metroplex Printing - 40%
Minuteman Press - 20%
Office Depot - call for pricing
Plano Type & Graphics - 10-20%
Prime Printing & Promotions - 0%
Print-O-Graphics - 5%
Proforma A-Z - call for pricing
Quality Custom Products - 0%
Thompson's Quick Print - 20%
Torres Printing Facility - 0%

Business Impact:

Estimated Value: $160,000.00
Budget/Financial Implication: Operating and Supply Budgets
Evaluation Criteria: Purchase Price; Quality of Goods; Vendor Reputation; Best Meets the Needs of the District.

Summary:

Appendix:

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