Board Agenda - February 07, 2006

IX. Wide Area Network Electronics Upgrade

Presenter: Jim Hirsch

Purpose: A - Request decision - closure required

Time: 5 minutes

Description:

Proposals for the following items were advertised, received, and opened by the Purchasing Services Department. The appropriate department has evaluated all proposals and forwarded their recommendation to Purchasing Services to be reviewed for compliance with Education Code 44.031 and School Board Policy. A Request for Proposal (RFP) for Wide Area Network Electronics, Maintenance and Monitoring (#3696) was issued in November 2005. This RFP was identified as a need in the 2003-2006 district technology plan and approved as an initiative in the 2004 technology bond. Proposals were received and opened on December 2, 2005. An evaluation committee consisting of Jim Hirsch, Associate Superintendent for Technology; Raymond Weaver, Director of Purchasing; David Dooley, Director of Telecommunications and Projects; and Dan Armstrong, Director of Technical Support Services reviewed and evaluated the proposals. Negotiations with the highest rated firm, AT&T (formerly SBC) began on December 21, with subsequent meetings on January 6, and January 13. The respondent provided the District with a best and final offer on January 27, which is the basis for this recommendation.

Recommendation:

The Administration recommends the approval of the agreement with AT&T (formerly SBC) to provide wide area network electronics, maintenance and monitoring as designated in the RFP and subsequent response over the five year period from August 2006 - July 2011. The Administration also recommends the option of a two-year renewal of the maintenance and monitoring components based on mutual agreement of the parties in August 2011 and August 2012, as allowed by law. This agreement is subject to approval by the District's legal counsel.

Business Impact:

Estimated Value: $6,317,081.47. Budget/Financial Implication: 2004 Bond Funds; Operating Budgets. Evaluation Criteria: Purchase Price; Quality of Goods or Services; Vendor Reputation; Best Meets the Needs of the District.

Summary:

Appendix:

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