Board Agenda - May 02, 2006

4. #3716, Paper products/various

Presenter: Richard Matkin

Purpose: A - Request decision - closure required

Time: No time limit

Description:

This is a compliance bid that will establish approved vendors and pricing for the purchase of various types of paper for distribution from the District Distribution Center. This is the first year of a renewable bid. The Distribution Center and Purchasing Departments reviewed the bids and recommend that the bidder offering the lowest prices be awarded except for items 2a, 3a, and 12. Items 2a and 3a are available on the Educational Purchasing Cooperative of North Texas paper bid. The EPCNT pricing is considerably lower. It is recommended that these two items be purchased from the existing EPCNT paper bid instead of this bid. Asel Art Supply was the low bidder on Item 11, while Ikon Office Solutions was the low bidder on Item 12. Asel's pricing on Item 11 was vastly cheaper than the others, while the pricing on Item 12 was very close. Both items are for poster board, in different sizes. To facilitate ease of ordering Staff recommends that both items be awarded to Asel Art Supply.

Recommendation:

The Administration recommends that this bid be awarded to the following: Asel Art Supply - Item 11 and 12. Olmstead Kirk Paper Co. - Items 1, 3b, 7.5, 8a, 8b, 9a, & 9b. Pyramid School Products - Item 4. Precision Business Solutions - Item 6. Western Paper Company - Items 2b, 2.5, 3.5, 5, 7, 8.5, & 10.

Business Impact:

Estimated Value: $109,000.00. Budget/Financial Implication: Warehouse Budget, School Budgets. Evaluation Criteria: Purchase Price; Quality of Goods; Vendor Reputation; Best Meets the Needs of the District.

Summary:

Appendix:

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