Board Agenda - June 06, 2006

8. #3727, Musical equipment

Presenter: Richard Matkin

Purpose: A - Request decision - closure required

Time: No time limit

Description:

This is a compliance bid that will establish approved vendors and pricing for the purchase of musical equipment for the school year 2006-2007.This is the first year of a renewable bid.

Staff has reviewed this bid and recommends awarding low bidder for all items with the following exceptions: #36 and #103. Detailed justifications are provided for those exceptions as follows: Justifications:
Item #36 - Peterson tuner: Low alternate bid of $232.67 from Gamble Music is not recommended because the substituted item is not equal to the specified item. The Peterson CS5000, as specified, is a 12-window, fully-chromatic tuner and the alternate item is not. The next low bid of $2,999 from Washington Music is not recommended because they do not offer on-site service as specified. The next low bid of $3,312.00 from Mr. E's Music is recommended.
Item #103 -Yamaha drum: Low bid of $565.25 from KYR is not recommended because the substitution will not match existing equipment in our drum lines. The next low bid of $584 from Interstate is recommended.

In addition, low bids from Washington Music Center for items #15, 19, 21-23, 34 and 36 are all rejected because the vendor does not provide on-site servicing which was a requirement for these items. They have all been awarded to the next low bidder.

Recommendation:

The Administration recommends that this bid be awarded to the following: Gamble Music - Items 18, 70. Interstate Music - Items 71, 88, 103. Keyboard World - Items 75, 83, 89, 95-96, 98, 100-102, 104. Mr. E's Music - Items 12-14, 16-17, 20, 24-25, 31-33, 36, 84, 86, 90-91. Rhythm Band Instruments - Item 85. Synergy - Items 15, 29-30, 77. Visual Interactive - Items 21-23, 93-94. Washington Music - Item 87. Wenger - Items 1-11, 37-69, 72-74, 76, 78-82. Williamson - Items 19, 35. Woodwind and Brasswind - Items 92, 97. No awards - Items 26-28, 34, 99. Section II was awarded to the following vendors - their discounts are also noted: Interstate Music - 0% Keyboard World - 30% KYR Music - 40% Long's Electronics - 5% Mr. E's Music - 30% Music in Motion - 0% Rhythm Band Instruments - 5% Southwest Strings - 10% Synergy Concepts - 10-40% Tote Unlimited - 0% Visual Interactive Dynamics - 5-75% Washington Music Center - 35% Wenger - 0% Williamson Music - 5-20%

Business Impact:

Estimated Value: $250,000.00.
Budget/Financial Implication: Operating Budgets and Bond Funds.
Evaluation Criteria: Purchase Price; Quality of Goods; Best Meets the Needs of the District.

Summary:

Appendix:

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