Board Agenda - September 05, 2006

2. #3747, Maps and globes

Presenter: Richard Matkin

Purpose: A - Request decision - closure required

Time: No time limit

Description:

Bids for the following items were advertised, received, and opened by the Purchasing Services Department. The appropriate department has evaluated all bids and forwarded their recommendation to Purchasing Services to be reviewed for compliance with Education Code Section 44.031 and School Board Policy.

This is a compliance bid for the purchase of maps and globes for all District locations. This is the first year of a renewable bid.

Staff has reviewed this bid and recommends the acceptance of low bid on all items with exceptions. The detailed justifications are provided for those exceptions. It is the intent of this bid to provide access to a variety of products for particular curricular purposes. Therefore, a similar product from two different companies may be specified in two different items because they may be for different grade levels or for different curricular purposes.

Justifications and Tab sheet available as attachments.

Recommendation:

The Administration recommends that this bid be awarded to the following vendors:
Section I (line items)
Rand McNally Items 1, 7, 11, 14, 16, 18, 21, 26-28, 32-33, 35, 44-48, 62, 65a & b, 68a & b, 69a & b, 73a & b
Nystrom Herf Jones Items 3a & b, 8, 13, 15, 17, 19-20, 22, 24-25, 29-31, 34a,b, & c, 36, 38-43, 49-52, 54-55, 57-61, 63, 66a & b, 67a & b, 74a & b, 75a & b, 76a & b
George F. Cram Items 2a & b, 4a & b, 5a & b, 6, 9a & b, 10a & b, 12a & b, 23, 37, 53, 64a & b, 70a & b, 71-72
No bid Item 56

Section II - Catalog
1-World Globes & Maps - 5% on orders over $1,500
George F. Cram - 8%
K. Barbosa Promotions - 20%
Nystrom Herf Jones Herff Jones - 7% except subscription websites (Maps 101) and promotions
Rand McNally - 14% World Almanac - 0%

Business Impact:

Estimated Value: $28,000.00.
Budget/Financial Implication: Library Budget.
Evaluation Criteria: Purchase Price; Best Meets the Needs of the District.

Summary:

Appendix:

Return to Meeting Agenda