Board Agenda - December 11, 2007

3. #2007-067, Calculators

Presenter: Richard Matkin

Purpose: A - Request decision - closure required

Time: No time limit

Description:

Bids for the following items were advertised, received, and opened by the Purchasing Services Department. The appropriate department has evaluated all bids and forwarded their recommendation to Purchasing Services to be reviewed for compliance with Educational Code Section 44.031 and School Board Policy.

This is a compliance bid that will establish approved vendors and pricing for the purchase of calculators. This is the first year of a renewable bid.

The Math and Science Departments have reviewed the above-mentioned bid. Staff recommends awarding low bidder on all items with the exception of #1, #3 and #5.

It was determined not to award OM Office Supply, Inc., a potential new vendor, since references did not provide favorable feedback as to performance. The vendor is considered non-responsive, due to not providing additional references.

Justification:
Item #1, TI-84 Plus Graphing Calculator - low bid of $257.75 from Lakeshore Equipment is not recommended - vendor bid an alternate that is not the calculator specified in the bid and will not work for math and science classes. Next low bid of $950.98 from RH Enterprises is recommended, since this is an equal alternate.

Item #3, TI-203TK Overhead Calculator (Stokes) - low Bid of $27.27 from OM Office Supply Inc. is not recommended since this new vendor's references did not provide us with favorable feedback as to his performance. Next low bid of $28.42 from RH Enterprises is recommended.

Item #5, TI-251TK Overhead Calculator (Stokes) - low bid of $54.54 from OM Office Supply Inc. is not recommended since this new vendor's references did not provide us with favorable feedback as to his performance. Next low bid of $56.50 from EAI Education is recommended. Tab sheet is attached.

Recommendation:

The Administration recommends that this bid be awarded to the following:

R&H Enterprises - items #1, #3 and #4
D&H Distributing - items #2, #6, and #7
EAI Education - items #5 and #8

Section II was awarded to the following vendors:
RH Enterprises 0%
D&H Distributing 0%
Scantex Business Systems 1%
Wholesale Electric 2%
Lakeshore 5%
EAI Education 15%
Thermo Fisher Scientific 24%

Business Impact:

Estimated Value: $80,000.00
Budget/Financial Implication: Operating and Bond Money
Evaluation Criteria: Education Code 44.031, b

Summary:

Appendix:

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