Board Agenda - December 12, 2006

5. #3776, Special education evaluation materials

Presenter: Richard Matkin

Purpose: A - Request decision - closure required

Time: No time limit

Description:

This is a compliance bid that will establish approved vendors and pricing for the purchase of Special Education evaluation materials for the school year 2006-07. This is the first year of a renewable bid.

Staff has reviewed this bid and recommends the acceptance of the lowest bid on all items. The bid specifications for items 5, 12, 13, 20, 21, 23, 32, 35, 40, 43, 54, 64, 80, 97 and 105 required these line items to be awarded based on best overall price to one vendor; components were not intended to be awarded individually. Item 51 is split between vendors since Slosson was the only bidder on 51a, and MHS was the only bidder on 51b.

Tie bids were received for items 10, 11, 18, 19, 65, 66A, 67, 69, 71, 78, 95, 99 and 102. For ordering efficiency, Staff recommends that both vendors be awarded each line item.

The line item bids from Harcourt Assessments, NCS Pearson d/b/a Pearson Assessments, and Pro-Ed were rejected, because they did not adhere to our bid specifications.

Discounts on catalog pricing were also requested. Staff recommends that all bidders that responded with a discount be awarded.

Recommendation:

Staff recommends that this bid be awarded as follows:

Section I - Line items
Academic Therapy Publications Items 10-11, 17, 18, 19, 65, 67, 69, 78, 94, 95, 99, 102
Lingui Systems, Inc. Items 50, 54, 66A, 79, 103-104
MHS, Inc. Items 5-6, 28, 32, 35, 37, 40, 42-43, 51b, 71
Psychological Assessment Items 26, 33, 80-81 Resources, Inc. (PAR)
Riverside Publishing Items 9, 21, 97, 105
Slosson Educational Publishing Items 1-4, 10-11, 12-16, 18-19, 20, 22-25, 29, 31, 34, 38-39, 41, 45, 47-48, 51a, 56, 58-59, 61, 63-65, 67-69, 72-76, 78, 82, 92, 95, 99, 100-102, 106, 108-109
Super Duper Publications Items 66A, 71, 87, 90a
Vision Associates Items 110-111, 114-119, 121-128, 131, 133
No Bid Items 7-8, 36, 44, 52-53, 55, 60, 70, 83-86, 88-89, 90B, 91A, 93, 96, 107B, 112-113, 120, 129-130, 132, 134-138
No Award Items 27, 30, 46, 49, 57, 62, 66B, 77, 91A, 98, 107A

Section II - Catalog Discounts
Academic Therapy Publications - 5%
Harcourt Assessment - 15%
Lingui Systems, Inc. - 0%
MHS, Inc. - 5-30%
NCS Pearson d/b/a Pearson Assessments - 0%
Pro-Ed - 0%
Prufrock Press, Inc. - 0%
Psychological Assessment Resources, Inc. - 5%
Renaissance Learning, Inc. - 0%, but volume discounts may apply to order (call)
Riverside Publishing - 0%, but quantity discount on page 143
Saddleback Educational Publishing - 0%
Slosson Educational Publishing - 5% off current list price
Super Duper Publications - 0%
Vision Associates - 0%

Business Impact:

Estimated Value: $58,000.00.
Budget/Financial Implication: Operating Budget and Grant Funds.
Evaluation Criteria: Purchase Price; Best Meets the Needs of the District.

Summary:

Appendix:

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