1. Are outside normal school hours.
2. Are not promoted or encouraged by the District.
3. Do not require the expenditure of public funds.

The District shall have a custodian or another District employee on duty throughout the time the building or facility is in use.

Approval shall not be granted for any purpose that would, in the opinion of the District, damage school property or to groups that are known to have damaged other rented property in the District, or have been in default of a rental agreement.

[See CNB regarding nonschool use of District vehicles and FNAB regarding student group use of school facilities]

1. The regularly scheduled educational program, including instructional activities; meetings, practices, and performances of school-sponsored groups; and staff meetings related to official school business.
2. Meetings and other activities of school support groups organized for the sole purpose of supporting the schools or school-sponsored activities [see GE].
3. Meetings and other activities of groups made up primarily of school-aged children.
4. Meetings of employee organizations [see DGA].
5. Meetings and activities of other groups on a first-come, first-served basis.

Applicants shall clearly and accurately specify in the rental or lease request the sponsoring organization; the purpose of the activity; the number and ages of the expected participants; and the name, address, and phone number of the lessee's designated supervisor or representative.

Any misrepresentation by an organization, abuse of any District property, and/or any breach or default of the rental agreement may result in immediate termination of the rental agreement, including immediately vacating the premises and denial of that organization's request for future use.

Facility fees shall not apply when school buildings are used as polling places for public elections, for precinct and county conventions, or for public meetings sponsored by state or local governmental agencies.

Facility fees shall not apply to meetings of employee organizations.

Any nonschool-related organization using school facilities shall be required to provide an original Certificate of Insurance, with the District named as the Certificate Holder, indicating a minimum $1,000,000 Combined Single Limit for Bodily Injury and Property Damage Liability coverage. In addition, the District shall be named as an additional insured on the certificate of this policy.

The insurance carrier must hold a minimum "Secure" rating from the A.M. Best Company. The District reserves the right to determine the acceptability of a carrier regardless of its "Secure" rating.

All groups using school facilities shall be responsible for the cost of damages incurred during their use.

1. Be in compliance with the requirements of all applicable federal or state statutes, regulations, and rules prohibiting discrimination on the basis of race, religion, color, sex, national origin, disabilities, age, or other classification.
2. Conduct their business in an orderly manner.
3. Abide by all laws and District policies, including but not limited to those prohibiting the use, sale, or possession of alcoholic beverages, illegal drugs, and firearms and the use of tobacco products on school property.
4. Make no alteration, temporary or permanent, to school property without prior written consent from the Superintendent.
5. Remove all of the user's property, materials, or other information from school facilities.

Definitions: “Materials” are defined as writings, items, objects, articles or other materials. “School Hours” are defined as the operational hours for a particular facility when students are receiving educational instruction, participating in or attending extracurricular activities, or otherwise being involved in educational / curricular programming for students.

Without permission in accordance with this Policy, Materials over which the school does not exercise control, and that are intended for dissemination to students on District property during School Hours, shall not be sold, circulated, or distributed on District property during School Hours to students by non-school personnel, including parents or third parties, except by persons or groups associated with the school, campus- or District-designated school support groups, or governmental entities duly formed under the laws of the state of Texas or the United States.

Pursuant to Board Policy FFF (LOCAL), due to safety and other concerns, the District limits and monitors access of all non-school district personnel, including parents and third parties, on District property. As a result, distribution by all non-school district personnel, including parents or third parties, on District property during School Hours is subject to reasonable time, place, and manner restrictions. Accordingly, each school campus principal shall designate an area where Materials that have been approved for distribution, as provided below, may be made available or distributed to students on District property during School Hours, in accordance with the time, place, and manner restrictions developed and approved by the campus principal. The Superintendent shall designate appropriate areas and determine appropriate time, place, and manner restrictions regarding distribution of Materials at District buildings other than school campuses.

Without permission in accordance with this policy, written or printed materials, handbills, photographs, pictures, films, tapes, or other visual or auditory materials over which the District does not exercise control shall not be sold, circulated, or distributed on school campuses except by persons or groups associated with the school, campus- or District-designated school support groups, or governmental entities duly formed under the laws of the state of Texas or the United States.

The District's classrooms during the school day are provided for the limited purpose of delivering instruction to students in the courses and subjects in which they are enrolled. Hallways in school buildings are provided for the limited purpose of facilitating the movement of students between classes and allowing access to assigned lockers. Classrooms and hallways shall not be used for the distribution of any materials over which the school does not exercise control.

Each school campus shall designate an area where materials that have been approved for distribution, as provided below, may be made available or distributed to students or others in accordance with the time, place, and manner restrictions developed and approved by the campus principal. The Superintendent shall designate appropriate areas and determine appropriate time, place, and manner restrictions regarding distribution of nonschool materials at District buildings other than school campuses.

Materials that are intended for distribution by all non-school district personnel, including parents or third parties, on District property during School Hours to students shall be submitted for prior review according to the following procedures:

1. Materials shall be submitted for review to the campus principal for school campuses, or to the Superintendent or his/her designee, for District buildings other than school campuses, at least three school days prior to the time requested for dissemination.

2. To be considered for distribution, Materials shall include the name of the organization or individual sponsoring the distribution.

3. Using the standards below at LIMITATIONS ON CONTENT the Superintendent or designee shall approve or reject submitted materials within two school days of the time the materials are received. Unless the Materials fall within the LIMITATIONS ON CONTENTS exemptions set forth below, all such Materials shall be approved.

4. The requestor may appeal the decision of the principal, Superintendent, or his/her designee to the Board in accordance with GF(LOCAL), beginning at the appropriate Level.

Appropriate law enforcement officials may be called when a person refuses to follow the procedures for submitting Materials and fails to leave District property when asked. [See GKA]

All written material over which the school does not exercise control and that is intended for distribution on District property shall be submitted for prior review according to the following procedures:

1. Materials shall be submitted to the Superintendent or designee for review at least three business days prior to the time requested for dissemination.
2. To be considered for distribution, materials shall include the name of the organization or individual sponsoring the distribution.
3. Using the standards below at LIMITATIONS ON CONTENT the Superintendent or designee shall approve or reject submitted material within two school days of the time the material is received.
4. The requestor may appeal the decision of the Superintendent or designee to the Board in accordance with GF(LOCAL), beginning at the appropriate Level.

Appropriate law enforcement officials may be called when a person refuses to follow the procedures for submitting materials and fails to leave the premises when asked. [See GKA]

Materials shall not be distributed if:

1. The Materials are obscene, vulgar, or otherwise inappropriate for the age and maturity of the audience.

2. The Materials endorse actions endangering the health or safety of students.

3. The Materials advocate violation of school rules and fall within the standard described at LIMITATIONS ON EXPRESSION at FNAA (LEGAL).

4. The Materials advocate imminent lawless or disruptive action and are likely to incite or produce such action.

5. The Materials include hate literature that scurrilously attacks ethnic, religious, or racial groups, and similar publications aimed at creating hostility and violence if they fall within the standard described at LIMITATIONS ON EXPRESSION at FNAA(LEGAL).

6. There is reasonable cause to believe that distribution of the Materials would result in material and substantial interference with any school educational and/or curricular related activity or blocks or impedes the safe flow of traffic within hallways and entrance or exit ways of the school.

[See CPAB regarding use of the District's internal mail system and FNAA regarding distribution of Materials by students]

Individuals who distribute Materials on District property at any time shall be responsible for cleaning up such Materials left on District property.

All individuals subject to this Policy are expected to comply with all applicable District Policies and all educational/curricular goals when distributing Materials on District property during School Hours. Copies of applicable District Policies are available on the District website, upon request to the campus principal, or upon request to the District’s Communications Department.

Individuals violating any provision of this Policy may be subject to sanctions including, but not limited to, prohibition of further distribution under this Policy.

Nonschool materials shall not be distributed if:

1. The materials are obscene, vulgar, or otherwise inappropriate for the age and maturity of the audience.
2. The materials endorse actions endangering the health or safety of students.
3. The distribution of such materials would violate the intellectual property rights, privacy rights, or other rights of another person.
4. The materials contain defamatory statements about public figures or others.
5. The materials criticize Board members or school officials or advocate violation of school rules and fall within the standard described at LIMITATIONS ON EXPRESSION at FNAA (LEGAL).
6. The materials advocate imminent lawless or disruptive action and are likely to incite or produce such action.
7. The materials include hate literature that scurrilously attacks ethnic, religious, or racial groups, and similar publications aimed at creating hostility and violence if they fall within the standard described at LIMITATIONS ON EXPRESSION at FNAA(LEGAL).

[See CPAB regarding use of the District's internal mail system and FNAA regarding distribution of nonschool literature by students]

Pursuant to Board Policy FFF (LOCAL), due to safety and other concerns, the District limits and monitors access of all non-school district personnel, including parents and third parties, on District property. As a result, distribution by all non-school district personnel, including parents or third parties, on District property during School Hours is subject to reasonable time, place, and manner restrictions.

All non-school district personnel, including parents and/or third parties, may sell, distribute, or circulate, writings, items, objects, articles or other Materials over which the school does not exercise control, and that are intended for dissemination to other non-school district personnel, including parents and/or third parties, and NOT intended for dissemination to students, on school campuses, subject to the restrictions outlined herein, and without complying with the prior review procedure set forth above.

Materials shall not be distributed if:

1. The Materials are obscene, vulgar, or otherwise inappropriate for the age and maturity of the audience.

2. The Materials endorse actions endangering the health or safety of students.

3. The Materials advocate violation of school rules and fall within the standard described at LIMITATIONS ON EXPRESSION at FNAA (LEGAL).

4. The Materials advocate imminent lawless or disruptive action and are likely to incite or produce such action.

5. The Materials include hate literature that scurrilously attacks ethnic, religious, or racial groups, and similar publications aimed at creating hostility and violence if they fall within the standard described at LIMITATIONS ON EXPRESSION at FNAA(LEGAL).

6. There is reasonable cause to believe that distribution of the Materials would result in material and substantial interference with any school educational and/or curricular related activity or blocks or impedes the safe flow of traffic within hallways and entrance or exit ways of the school.

Individuals who distribute Materials on District property at any time shall be responsible for cleaning up such Materials left on District property.

All individuals subject to this Policy are expected to comply with all applicable District Policies and all educational/curricular goals when distributing Materials on District property during School Hours. Copies of applicable district and campus rules and/or policies are available on the District website, upon request to the campus principal, or upon request to the District's Communications Department.

Individuals violating any provision of this Policy may be subject to sanctions including, but not limited to, prohibition of further distribution under this Policy.

This online presentation of your district's policy is an electronic representation of TASB's record of the district's currently adopted policy manual. It does not reflect updating activities in progress. The official, authoritative manual is available for inspection in the office of the Superintendent. [See BF (LOCAL) for further information.]