• Plano ISD Athletics Facility Safety Protocols/Procedures

  • I. Overview of Protocols

    The Plano ISD athletic department, campus athletic coordinators and licensed athletic trainers have put together the following Safety Protocols for Plano ISD return to school in accordance with University Interscholastic League (UIL) guidelines. The purpose of this document is to provide safe instructions and protocols for all athletic activities during the school day as well as before and after school. The health and safety of our student athletes is our number one priority, and the following guidance is based on what is currently known about the coronavirus disease (COVID-19).

    Athletics will continue to work closely with the UIL, campus administration, the State of Texas, Collin County and the City of Plano health officials, so timely and accurate information can guide appropriate responses. Local conditions will influence the decisions that public health officials make regarding community level strategies.

    We will expect staff and athletes to conduct themselves as if they are contagious. The policies in our plan are designed to minimize risk to yourself and others. It is vital to the health and safety of everyone that our athletes and staff are fully conscious of this at all times and take responsibility for following these guidelines seriously.

    II. Key Principles

    1. Limiting personal interaction – face-to-face interaction and person-to-person contact will be limited to essential activities that cannot be performed in an alternative (virtual or remote) fashion. When such activities are required, social distancing and other infection-spreading mitigating measures will be emphasized.
    2. Hygiene – hand washing will be emphasized before, during and after team activities when practicable.
    3. Cleaning and sanitation routine and enhanced cleaning and sanitation measures will be implemented.
    4. Safe access to facilities – facility entry and exit points will be coordinated to minimize personal interaction and facilitate social distancing.
    5. Screening procedures for student athletes – daily symptom screening assessment will be required of student athletes. Temperature checks will be done as needed.
  • Overall Guidelines and Response Strategies


    1. Disinfection and sanitation
      1. Facilities cleaning – athletic facilities will be disinfected and sanitized before, during and after athletic periods and practice sessions. Emphasis will be given to ensuring disinfecting high touch surfaces and surfaces that are used by multiple student athletes, disinfecting between users. Disinfectant cleaner will be put on a surface for 1 minute and then wiped.
      2. Equipment will be sanitized after each use and before a new athlete uses it. Spray bottles and paper towels will be at each designated location, so that athletes can spray and wipe after they use the equipment. Disinfectant wipes will also be utilized as well.
      3. Enhanced cleaning – specific athletic facilities in which an individual with a confirmed COVID-19 positive has been identified will undergo enhanced disinfection per CDC and industry guidelines. 
      4. Sanitizing all athletic balls after use and during all skills sessions.
      5. In addition, the custodial provider will perform nightly cleaning duties.
    2. Athletes and staff
      1. Both athletes and staff will sanitize their hands before, during and after workout. There will be multiple hand sanitizing stations spread out at all conditioning and skills areas.
      2. There will be no high fives, back slaps or any other physical encouragement.
      3. 6-foot social distancing will be kept when not actively exercising.
      4. Face coverings are required at all times except when actively exercising or socially distancing (see Executive Order GA-29).


    1. Athletes will check in and complete the screening process each day from their phone before arriving.
    2. Athletes will stay home if they answered “YES” to any screening questions or if they do not feel well.
    3. 6-foot rule – maintain 6 feet of space between each other. This includes lift groups, run groups and common areas including restrooms.
    4. Physical Contact – limit physical contact with others. Do not shake hands, hug, fist-bump or high five.
    5. Athletes will use hand sanitizer before entering the facility, during workouts and when exiting skills (hand sanitizer will be provided).
    6. Restrooms – student athletes are required to wash hands; utilize the “one-in-one-out” model; sanitize hands after exiting; trash cans will be placed near the doors to encourage student athletes to open the door with the paper towel used to dry hands.
    7. Hydration – water will not be provided for student athletes. Student athletes will be required to bring their own individual labeled water bottles. However, we will provide a water source for athletes to refill their water container as needed. They are prohibited from sharing water bottles.  


    1. Students will provide:
      1. Shoes and workout clothes.
      2. Cloth mask.
      3. Water bottle (clearly mark students name on bottle/jug).


    1. Staff will check in and complete the screening process each day from their phone before arriving (licensed athletic trainers will check staff).
    2. Staff will stay home if they answered “YES” to any screening questions or if they do not feel well.
    3. Staff will get temperature checked by licensed athletic trainers and keep social distancing at all times.
    4. Staff will use hand sanitizer before entering the facility, during workouts and skills.
    5. Staff will bring their own labeled water bottle.


    1. BEFORE arriving at the athletic facility, every student will have filled out the screening questionnaire on their phone. If a student answers “YES” on any question, they will stay at home and call their coach to let them know.
    2. All student athletes are required to complete the sport specific online COVID-19 Daily Questionnaire for symptoms prior to leaving home, including checking your temperature if you can. 
      1. Screening questions:
        1. In the past 14 days, have you had known contact with any person with a lab confirmed case of COVID-19?
        2. New or worsening cough or shortness of breath/difficulty breathing?
        3. At least two of the following symptoms:
          1. Chills?
          2. Cough?
          3. Muscle pain?
          4. Headache?
          5. Sore throat?
          6. Diarrhea?
          7. Fatigue?
          8. Congestion or runny nose?
          9. Nausea or vomiting?
          10. Do you have any loss of taste or smell?
          11. Shaking or exaggerated shivering?
          12. Do you feel feverish or have a measured temperature greater than or equal to 100?
    3. A temperature check is required on first entry into the screening checkpoint. Temperature check station will be staffed by Plano ISD coaches and licensed athletic trainers wearing appropriate personal protective equipment (PPE). They will confirm receipt of student athlete COVID-19 screening questionnaire answers and will make sure questions have been answered and temperature has been taken prior to entry. If a student athlete has an elevated temperature, they will be directed to the licensed athletic trainer for further guidance.
    4. A hand sanitizer station will be set up outside the indoor facilities screening checkpoint where all student athletes must sanitize their hands prior to entry/reentry into the indoor facility.


    Executive Order GA-29 – regarding face coverings, applies to all UIL activities effective July 3, 2020.  This includes the 2020-2021 school year.  As the public health situation changes, and/or if subsequent Executive Orders are issued by Governor Greg Abbott, these guidelines may be further modified.

    1. For the purposes of this document, face coverings include non-medical grade disposable face masks, cloth face coverings (over the nose and mouth), or full-face shields to protect eyes, nose, and mouth. Face shields may be superior to cloth face coverings in many circumstances, given improved ability to see mouth movements and improved air circulation.
    2. All employees, parents, visitors and students ten years of age or older must wear face coverings or face shields upon entry to an area where UIL activities are being conducted and when not actively practicing or playing in the contest, unless an exception listed below applies.
    3. The face coverings requirements do not apply to a school in a county that meets the requirements of paragraph 11 of Executive Order GA-29, unless the local school system chooses to implement these requirements locally.  Even in these circumstances, the wearing of face coverings or face shields is strongly encouraged.

    Exceptions to wearing of face coverings or face shields include:

    • Any person with a medical condition or disability that prevents wearing a face covering.
    • While a person is consuming food or drink.
    • While the person is in a swimming pool, lake or similar body of water.
    • When a congregating group of persons maintains at least 6 feet of social distancing.
    • Any other reason or circumstance indicated under Executive Order GA-29.


    1. All student athletes are required to enter indoor facilities via the entrance designated for your school. Screening checkpoint will be managed by Plano ISD coaches and licensed athletic trainers. This is THE ONLY permissible entry for employees/student athletes. All other entry points will be inaccessible. Student athletes will have the ability to fill out the screening questionnaire if they were unable to do so before arriving.


    1. Locker rooms will not be open and available prior to school unless it is for practice purposes.
    2. Non-athletic classes will not utilize the athletic locker rooms.
    3. Any equipment kept in student lockers should be cleaned out nightly by the athlete to allow for proper cleaning and sanitization. Helmets and shoulder pads are allowed to stay overnight.
    4. Staff and students must wear face coverings while inside locker rooms, meeting rooms and training rooms.
    5. Every effort will be made to alternate smaller groups through the locker room to minimize exposure with other athletes. Coaches will devise plans based on the number of athletes and the space available. Entrances will be monitored by coaches.
    6. Student athletes are to dress as rapidly as possible to minimize time in the locker room.
    7. Social distancing measures will be in effect throughout all locker rooms.
    8. Coaches and athletes will be required to wear a mask.
      1. Athletes will not be required to wear a mask in the shower area.
    9. Athletes will leave the locker once cleaned and changed – no congregating.


    1. Uniforms will be laundered by the coaching staff.
    2. Practice gear will be laundered by family of the athlete daily.
    3. Coaches will wear the proper PPE when collecting and cleaning the laundry.
      1. Mask and gloves will be worn at all times.


    1. Both athletes and staff will sanitize their hands before, during and after workout. There will be multiple hand sanitizing stations spread out at all conditioning and skills areas.
    2. There will be no high fives, back slaps or any other physical encouragement.
    3. 6-foot social distancing will be kept when not actively exercising.
    4. Face coverings must be worn by all athletes when not actively exercising.
    5. Spotting is allowed but the spotter will wear a cloth mask/covering.
    6. Bars and other equipment will be sprayed and wiped after every use.
    7. Any equipment should be regularly disinfected during sessions.
    8. Each campus will have a weight room schedule to ensure proper group sizes, proper communication and equity for all teams.
    9. Face coverings are required at all times except when actively exercising or social distancing (see Executive Order GA-29).


    1. Student athletes must use the designated exit route identified during orientation, while practicing social distancing, avoiding contact with other student athletes and staff.
    2. Students must sanitize their hands when they exit the facility.
    3. Parents must stay in their cars during the pick-up process.


    1. COVID-19 symptoms or positive test
      1. Confirmed COVID-19 positives will be managed by the Collin County Health Department, per current public health guidelines. Management will include testing, isolation and symptom management, as well as return-to-sport clearance.
      2. Student athletes who appear to have symptoms or who become sick during the day will be immediately separated from other student athletes/staff and instructed to return home. Direction will be provided by Plano ISD licensed athletic trainers regarding symptom monitoring, quarantine and testing. A symptomatic student athlete will be managed as a presumptive COVID-19 positive and all precautions will remain in place until testing confirmation is received.
      3. Student athletes who are presumed or confirmed COVID-19 positive cannot report to campus until cleared to do so by the Plano ISD campus coordinator and the campus licensed athletic trainers by meeting the criteria listed below.
        1. At least 1 day (24 hours) have passed since recovery (resolution of fever without the use of fever-reducing medications) AND improvement in respiratory symptoms (e.g. cough, shortness of breath) AND at least 10 days have passed since symptoms first appeared.
      4. If the individual has symptoms that could be COVID-19 and wants to return to school before completing the above stay at home period, the individual must:
        1. Obtain an acute infection test at an approved testing location (https://tdem.texas.gov/covid-19) that comes back negative for COVID-19.
        2. The student athlete obtains a medical professional’s note clearing them for return based on an alternative diagnosis.
      5. In addition to the criteria and processes described above, a student who has been diagnosed with COVID-19 must receive clearance from a physician prior to returning to participation in UIL activities.
      6. Positive test confirmed – If a student athlete tests positive for COVID-19, they are to self-isolate until 10 days from onset of symptoms AND 24 hours of being symptom free without medications.
      7. If a student athlete has been in close contact with someone who has tested positive for COVID-19 or has a family member that lives with them that has tested positive for COVID-19:
        1. Student athletes should inform the campus athletic coordinator and the campus licensed athletic trainer and quarantine for 14 days.
        2. Plano ISD licensed athletic trainers will notify appropriate health officials.
        3. Plano ISD licensed athletic trainers will notify student athletes who may have been exposed to COVID-19 and provide guidance. Fellow student athletes may be sent home to self-quarantine for at least 14 days or until a confirmed negative test result is received. Contact tracing will be overseen by the campus athletic coordinator and the campus licensed athletic trainer.
        4. Close Contact” is determined by an appropriate health agency.  For clarity, close contact is defined as:

          1. Being directly exposed to infectious secretions (e.g., being coughed on)
          2. Being within 6 feet for a cumulative duration of 15 minutes, however, additional factors like case/contact masking (i.e., both the infectious individual and potential close contact have been consistently and properly masked), ventilation, presence of dividers, and case symptomatology may affect this determination.

    Either (a) or (b) defines close contact if it occurred during the infectious period of the case, defined as two days prior to symptom onset to 10 days after symptom onset. In the case of asymptomatic individuals who are lab-confirmed with COVID-19, the infectious period is defined as two days prior to the confirming lab test and continuing for 10 days following the confirming lab test.


    1. Frequent emails will be sent to all parents/guardians outlining return to campus plans and safety measures.
    2. Coaches will educate the athletes via Zoom meetings and Google classroom before they show up day one.
    3. Constant and detailed communication via email with parents/guardians.


    1. Preparation Plan
      1. Prior to All Athletic Activities: All schools will begin the preparation and educating process. This week will include extensive education and training for our student athletes and coaches, so they are prepared to return to campus.
      2. Campuses will utilize Google classroom, zoom meetings, email and other forms of communication to train all student athletes on safety protocols.


    1. All Plano ISD staff will meet with Plano ISD athletic directors, campus coordinators and Plano ISD licensed athletic trainers to update new procedures and protocols.
    2. Student athletes will be taught all athletic procedures and protocols prior to entering all athletic facilities.
      1. Complete the screening questionnaire with an athletics staff member.
      2. Learn how to save the screening questionnaire to their phone for easy access.
      3. Use the hand-sanitizing station throughout the facility.
      4. Get screened by Plano ISD staff prior to entering the indoor facility.


    1. Sanitation supplies delivered, installed and placed in predetermined places.
    2. Trash cans delivered and placed strategically for paper towels used at racks.
    3. Social distancing signs, and hand washing signs will be displayed.
    4. Social distancing markings installed on each rack and throughout the facility.
    5. Hand sanitizing stations will be set up throughout the facility for use.
      1. Hallways, coaches offices, team rooms, weight rooms and indoor facilities.

  • District

    Jeff Smith
    Ralph Hinds
    Assistant Director
    Karen Kalhoefer
    Assistant Director

  • Licensed Athletic Trainers

    Jacquelynn Foley
    Courtney Goree
    Brianna Lopez
    Katie Loveday
    Amy Lyles
    Chris Reynolds
    Jonathan Rueter
    Chris Marrs
    Sarah Wunnicke

  • Campus Athletic Coordinators

    Todd Ford
    Athletic Director Senior High
    Joey McCullough
    Athletic Director Senior High
    Tyler Soukup
    Athletic Director Senior High