• Fine Arts Safety Protocols/Procedures

  • Overview of Protocols

    The Plano ISD Fine Arts department has put together the following Safety Protocols for Plano ISD return to school in accordance with the Texas Education Agency (TEA) and University Interscholastic League (UIL) guidelines. The purpose of this document is to provide safe instructions and protocols for all fine arts activities during the school day as well as before and after school. The health and safety of our Fine Arts students and staff is our number one priority, and the following guidance is based on what is currently known about the coronavirus disease (COVID-19).

    Fine Arts will continue to work closely with the UIL, campus administration, the State of Texas, Collin County and the City of Plano health officials, as well as the latest research on aerosol transmission and COVID-19 so timely and accurate information can guide appropriate responses. Local conditions will influence the decisions that public health officials make regarding community level strategies.

    We will expect staff and students to conduct themselves as if they are contagious. The policies in our plan are designed to minimize risk to yourself and others. It is vital to the health and safety of everyone that our students and staff are fully conscious of this at all times and take responsibility for following these guidelines seriously.

     

    Key Principles

    • Limiting Personal Interaction – the wearing of masks or other face coverings, social distancing and other infection-spreading mitigating measures will be emphasized.
    • Social Distancing - 6-foot social distancing will be maintained to the greatest extent possible both indoors and outdoors. Additional distance may be required for specific activities, such as playing wind instruments.
    • Hygiene – hand washing will be emphasized before, during and after all fine arts activities when practicable.
    • Cleaning and sanitation - routine and enhanced cleaning and sanitation measures for facilities and equipment will be implemented.
    • Safe access to facilities – facility entry and exit points will be coordinated at the campus level to minimize personal interaction and facilitate social distancing.
    • Screening procedures for students – daily symptom and temperature screening and assessment will be required of students, staff, and volunteers in accordance with district guidelines.
    • Attendance and participation in campus and other extracurricular activities will be optional for students with health concerns. Parents should communicate directly with the instructor if a student will not be in attendance for practice.
  • General Safety Protocols for Fine Arts Classrooms

    Beyond the standard screening, sanitizing and safety protocols in place across all Plano ISD campuses, fine arts classrooms will institute a number of additional measures in an attempt to lower the risk of participation in these activities for both students and teachers. 

    • Large group classes, practice sessions, sectionals and rehearsals will adhere to social distancing guidelines to the greatest extent possible.
    • Off-campus fine arts performances will only be conducted if specific guidance is provided by an authorized entity (e.g., PISD, TEA, UIL, etc.).
    • Performances/exhibits may be adjusted based on health and safety guidelines provided by an authorized entity (e.g., PISD, TEA, UIL, etc.) including but not limited to limitation of the venue, transportation procedures, number of attendees, and the orientation of concerts.
    • Fine arts performances will be streamed online when possible, based on available technology and copyright limitations.
    • Booster club meetings should be held virtually to minimize outside exposure to campuses.
    • Private music lesson teachers will not be allowed to teach on campus facilities until further guidance is provided by an authorized entity. Private lessons may continue to be conducted virtually if agreed upon between individual families and the lesson teacher. All district guidelines and pricing will continue to be adhered to.
    • Students may access private practice rooms and communicate virtually with private lesson instructors.
    • Lessons may only be scheduled during the student’s music period or outside of the school day. Lessons for School@Home students may not be scheduled during asynchronous instructional time assigned to other courses.
    • In all fine arts classrooms masks will be required for both students and teachers.
    • Seating will be structured to provide the largest amount of social distancing possible in the space.
    • Sharing of equipment and materials will be kept to an absolute minimum.
    • Hands and surfaces will be sanitized frequently, including between classes.

  • Art Information - Elementary

    • Students will be required to wear masks in the elementary art classroom.
    • Art teachers will work with campus administrators and, if needed, seek input from the Fine Arts Department regarding how to safely arrange art tables to maximize social distancing.
    • Art teachers will be provided with plexi glass partitions to use on the art tables. 
    • Art materials will be sanitized and wiped down after each use.
    • Individual “Creativity Kits”  will be provided to each student to avoid sharing equipment, tools and materials as much as possible. 
    • Art teachers will provide specific instruction for students regarding the procedures for utilizing their creativity kits.
    • Art teachers will teach students how to care for their work area and clean after themselves to the fullest extent possible.
    • Students should complete cleaning protocols and sanitize their areas in between use.
    • Classroom teachers should bring their classes to the art studio and pick them up from the art studio.  

  • Art Information - Secondary

    • Classrooms will be arranged to allow for the greatest amount of social distancing possible.
    • Art Tables will be distanced as much as possible and plexiglass dividers will be used on top of the table to separate student work areas.   
    • Both students and staff will sanitize their hands before, during, and after art class.
    • Students will maintain social distancing, whenever possible.
    • No physical contact between students will be permitted in the art classroom.
    • Students will use individual art kits in order to minimize sharing of supplies during art instruction.
    • Computers, tools, and any equipment used in art classrooms will be sanitized after every individual use.
    • Students must use the designated entrance and exit routes identified during orientation, while practicing social distancing and avoiding contact with other students and staff.
    • Virtual exhibitions and art contests will be the mode of display and competition until further notice. 
    • The number of students attending Studio work sessions will be  limited to allow for social distancing.

  • Music Information - Elementary

    • Students will be required to wear a mask or other facial covering at all times in the music classroom.
    • Seating and activities in the music room will be arranged for maximum social distancing. 
    • Musical instruments, mallets and other equipment will be sanitized and wiped down after each use.
    • Individual manipulative packets will be provided to each student to minimize the sharing of materials as much as possible. 
    • Music teachers will provide specific instruction for students regarding the procedures for utilizing their manipulative kits.
    • Classroom teachers should bring their classes to the music room and pick them up from the music room.  
    • Music teachers will maintain two sets of grade level Google Classrooms, one 

  • Band Information

    • All students and staff must wear masks when not actively playing wind instruments.
    • It is recommended that wind instrumentalists add the appropriate bell cover or instrument bag and a mask with a mouth slit for playing to the accessories they need for their specific instrument.  These will be used for indoor rehearsals, as well as, for outdoor marching band.
    • Seating will be arranged to allow for the greatest amount of social distancing possible in rows, on a single level, facing the front of the room. 
    • Brass instrument players will be required to empty water keys into individual disposable cups or individual disposable pads which will be disposed of at the conclusion of each session. Cups or pads will not be shared.  
    • Students may not share instruments, mallets, or water bottles.
    • Both students and staff will sanitize their hands before, during and after practice
    • Students will maintain 6-foot social distancing, whenever possible.
    • Equipment, including stands, chairs, and percussion equipment, will be sanitized after every individual use.
    • Students must use the designated entrance and exit routes identified during orientation, while practicing social distancing and avoiding contact with other students and staff.

  • Marching Band Football Game Procedures - Varsity

    I. Safety Protocols for Students, Staff, and Chaperones

    • Masks will be required when not actively playing an instrument.  
    • Masks with slits cut for mouthpieces are recommended for wind players..
    • Appropriate bell covers and instrument bags are recommended for wind instruments.
    • A minimum of 6-ft social distancing should be kept between all individuals.  Trombone players should have 9-ft social distancing in front of them.
    • Students may not share instruments.

    II. Travel

    • School bus transportation will be provided for students to/from football games.
    • Alternate travel for students to/from football games will be approved by each band director.  Students/parents must submit, in a timely manner, a completed PISD alternate travel form to their director to travel on their own.
    • Students may not ride with other student drivers, unless they are siblings. 
    • Students riding a bus will be assigned seats.  
    • Social distancing on buses will occur with the space provided.  

    III. Food/Water

    • Food and water may be supplied to band members only if it is prepackaged.
    • Students may not share food or water.

    IV. Volunteers

    • A limited number of volunteers/chaperones will be approved by the head band director.
    • All volunteers must complete the Plano ISD volunteer approval process before volunteering.
    • Volunteers will not be allowed to remain on the playing field beyond the necessary time.

    V. Participation

    • Varsity bands will participate at all HOME football games.
    • Varsity bands will NOT participate at football games outside of Plano ISD.
    • Varsity bands will participate at AWAY cross-town Plano ISD football games.

    VI. Seating

    • Clark Stadium: HOME bands will sit on the north side of the VISITORS stands for all games except cross-town Plano ISD games.  For cross-town games, bands will sit in their traditional locations, HOME band on the north end of the HOME stands and VISITORS band on the north end of the VISITORS stands.
    • Kimbrough Stadium: HOME bands will sit in chairs behind the north end zone.  VISITORS bands will sit in chairs behind the south end zone for cross-town Plano ISD games.
    • Specific seating diagrams will be provided for bands.

    VII. Bus & Truck Parking / Unloading

    • Clark Stadium: HOME & VISITORS buses and trucks will be unloaded in the bus parking area as normal. 
    • Kimbrough Stadium: HOME buses and trucks will be unloaded in the bus parking area as normal.  VISITORS buses and trucks will be parked/unloaded in the parking lot directly to the east of Murphy MS (behind Murphy MS).

    VII. Warm-Up Area

    • Clark Stadium: HOME bands will meet, organize, and warm-up in the grass area at the northwest corner of the VISITORS parking lot. VISITORS bands will meet, organize, and warm-up in the grass area at the northeast corner of the VISITORS parking lot. 
    • Kimbrough Stadium: HOME bands will meet, organize, and warm-up at the McMillen band practice field behind McMillen HS.  VISITORS bands will meet, organize, and warm-up in the parking lot directly behind Murphy MS. 

    VIII. Band Student Drop-Off / Parking

    • Clark Stadium: HOME band students should park or be dropped off on the northwest end of the VISITORS parking lot near the grass field.  VISITORS band students should park or be dropped off on the northeast end of the VISITORS parking lot near the grass field.   
    • Kimbrough Stadium: HOME band students should be dropped off behind McMillen HS or park in the parking lot next to the McMillen band practice field behind McMillen HS.  VISITORS band students should be dropped off directly behind Murphy MS or park in the parking lot on the east side of the soccer field behind Murphy MS.

    IX. Halftime

    • Bands may not congregate in the tunnel area or ramp area.
    • Halftime length will be 28 minutes when 2 bands and 2 drill teams are performing.  (14 minutes for Visitors; 14 minutes for Home).  
    • Half-time length will be 20 minutes when 1 band and 1 drill team are performing.
    • Extra time will be given to bands and drill teams for field entrance and exit to ensure social distancing happens.

    X. Out of District Visiting Bands

    • Out of District visiting bands will sit in the south upper sections of the VISITORS stands.  Fewer visiting spectator tickets will be sold if schools bring visiting bands this season.  

    XI. Spirit Feeder School Nights

    • Due to spacing limitations, feeder MS and/or HS band spirit nights will not be scheduled at varsity football games this season.

    XII. Stadium Rehearsals

    • HS and SHS Bands will be given the opportunity to rehearse in stadiums at a minimum of one time this fall.  Multiple rehearsals will be scheduled based on stadium availability.  

    XIII. Senior NIghts

    • TBD  

  • Marching Band Football Game Procedures - JV2

    I. Safety Protocols for Students, Staff, and Chaperones

    • Masks will be required when not actively playing an instrument.  
    • Masks with slits cut for mouthpieces are recommended for wind players..
    • Appropriate bell covers and instrument bags are recommended for wind instruments.
    • A minimum of 6-ft social distancing should be kept between all individuals.  Trombone players should have 9-ft social distancing in front of them.
    • Students may not share instruments.

    II. Travel

    • School bus transportation will be provided for students to/from football games.
    • Alternate travel for students to/from football games will be approved by each band director.  Students/parents must submit, in a timely manner, a completed PISD alternate travel form to their director to travel on their own.
    • Students may not ride with other student drivers, unless they are siblings. 
    • Students riding a bus will be assigned seats.  
    • Social distancing on buses will occur with the space provided.  

    III. Food/Water

    • Food and water may be supplied to band members only if it is prepackaged.
    • Students may not share food or water.

    IV. Volunteers

    • A limited number of volunteers/chaperones will be approved by the head band director.
    • All volunteers must complete the Plano ISD volunteer approval process before volunteering.
    • Volunteers will not be allowed to remain on the playing field beyond the necessary time.

    V.Participation

    • JV2 bands will participate at football games according to the JV2 band and drill team performance schedule.

    VI. Seating

    • Clark Stadium: Both JV2 bands and drill teams will sit in the VISITORS stands. 
    • Kimbrough Stadium: Both JV2 bands and drill teams will sit in the VISITORS stands. 
    • Williams Stadium: JV2 bands and drill teams will sit in chairs behind the north end zone.
    • Specific seating diagrams will be provided for bands.

    VII. Bus & Truck Parking / Unloading

    • Clark Stadium: JV2 band buses and trucks will be unloaded in the bus parking area as normal. 
    • Kimbrough Stadium: JV2 band buses and trucks will be unloaded in the bus parking area as normal.
    • Williams Stadium:  JV2 band buses and trucks will be unloaded in the bus parking area as normal.

    VIII. Warm-Up Area

    • Clark Stadium: JV2 bands will meet, organize, and warm-up in the grass area at the north end of the VISITORS parking lot.  
    • Kimbrough Stadium: JV2 bands will meet, organize, and warm-up at the McMillen band practice field behind McMillen HS.
    • Williams Stadium: JV2 bands will warm-up behind the north end zone.   

    IX. Band Student Drop-Off / Parking

    • Clark Stadium: JV2 band students should park or be dropped off on the north end of the VISITORS parking lot near the grass field.     
    • Kimbrough Stadium: JV2 band students should be dropped off behind McMillen HS or park in the parking lot next to the McMillen band practice field behind McMillen HS.
    • Williams Stadium: JV2 band students should park in the parking lot on the north side of Williams HS.  Band students should be dropped off at the stadium entrance.   

    X. Half-time

    • Bands may not congregate in the tunnel area.
    • Halftime length will be 28 minutes when 2 bands and 2 drill teams are performing.  (14 minutes for Visitors; 14 minutes for Home).  
    • Half-time length will be 20 minutes when 1 band and 1 drill team are performing.
    • Extra time will be given to bands and drill teams for field entrance and exit to ensure social distancing happens. 

    XI. Stadium Rehearsals

    • HS and SHS Bands will be given the opportunity to rehearse in stadiums at a minimum of one time this fall.  Multiple rehearsals will be scheduled based on stadium availability.  

  • Choir Information

    • All students and staff will wear masks or other protective face coverings at all times when singing.
    • Seating will be arranged to allow for the greatest amount of social distancing possible in rows, on a single level, facing the front of the room.
    • Students may not share binders, materials or water bottles.
    • Both students and staff will sanitize their hands before, during and after practice.
    • Students will maintain 6-foot social distancing, whenever possible.
    • Equipment, including chairs and stands will be sanitized after every individual use.
    • Students must use the designated entrance and exit routes identified during orientation, while practicing social distancing and avoiding contact with other students and staff.

  • Orchestra Information

    • All students and staff will wear masks or other protective face coverings during rehearsals.
    • Seating will be arranged to allow for the greatest amount of social distancing possible in rows, on a single level, facing the front of the room.  
    • Students may not share equipment, instruments, or water bottles.
    • Both students and staff will sanitize their hands before, during and after practice.
    • Students will maintain social distancing, whenever possible.
    • Equipment, including chairs and stands will be sanitized after every individual use.
    • Students must use the designated entrance and exit routes identified during orientation, while practicing social distancing and avoiding contact with other students and staff.

  • Theatre Information

    • All students and staff will wear masks or other protective face coverings while rehearsing or performing in the classroom and theater.
    • Seating will be arranged to allow for the greatest amount of social distancing possible in rows, on a single level, facing the front of the room.
    • Technical theatre students will sanitize tools and equipment after each use.
    • Both students and staff will sanitize their hands before, during, and after rehearsal.
    • Students will maintain 6-foot social distancing at all times.
    • No physical contact between students will be permitted in the theatre classroom or in the performance space.
    • Rehearsals will limit the number of students present at each session and will not require all students to be present until absolutely necessary.   
    • Dressing room use must be limited based on social distancing protocols.
    • Props, costumes, scripts, and any equipment used in rehearsal or production will be sanitized after every individual use.
    • Performances requiring the sharing of props or scenic items require students to disinfect hands before and after each use.
    • Performances that require the use of food or drink should be avoided.
    • Students must use the designated entrance and exit routes identified during orientation, while practicing social distancing and avoiding contact with other students and staff.
    • Specific rehearsal and performance protocols will be communicated to the students, parents, administrators, volunteers, and patrons prior to rehearsals and performances.
    • Specific rehearsal and performance protocols are under development and will be provided to directors by PISD Fine Arts Department.

  • Speech Information

    • All students and staff will wear masks or other protective face coverings while rehearsing or performing.
    • Seating will be arranged to allow for the greatest amount of social distancing possible in rows, on a single level, facing the front of the room.  
    • Both students and staff will sanitize their hands before, during, and after rehearsal.
    • Students will maintain social distancing, whenever possible.
    • No physical contact between students will be permitted in the speech classroom.
    • The number of students attending specific practice and work sessions will be limited to allow for social distancing.
    • Binders, scripts, computers, and any equipment used in rehearsal will be sanitized after every individual use.
    • Students must use the designated entrance and exit routes identified during orientation, while practicing social distancing and avoiding contact with other students and staff.
    • Virtual tournaments will be the mode of competition until further notice. 
    • Students competing in team events will adhere to social distancing protocols even when participating in virtual events.

  • Live Performance Guidelines

    Student performances are a required component of secondary TEKS based courses in Music, Dance, Theatre and Speech as one of the ways that students demonstrate their understanding of fundamental standards in these courses. With updates to recommendations for reopening by the Texas Department of Health and Human Services and the University Interscholastic League, outdoor and indoor performances will be allowed in Plano ISD beginning in the Second Grading Period on the 2020-21 school year. All such performances will require an approved teacher-designed Compliance Plan for social distancing of performers and patrons. The items listed below are considerations that should be addressed in such a plan for both outdoor and indoor performances. Directors are encouraged to discuss the details of their performance plans with their appropriate coordinator AND the campus administrators prior to submitting the approval form to avoid the need to resubmit. Virtual performances that do not require a gathering of Face to Face and School@Home students are also acceptable.

    Performer Considerations

    • Directors should consider carefully the number of student performers involved in a given performance to allow for appropriate social distancing on the performance platform/stage. This may facilitate the need for multiple performances to offer all ensembles a performance opportunity.
    • Performers & staff must complete the required self-screening form for COVID-19 symptoms. Anyone experiencing symptoms, or who has been in close contact with a lab confirmed case within the past 14 days should NOT participate in the performance.
    • Musicians must be masked at all times during performances.
    • For wind instrument players the use of a bell cover or bag is highly recommended.
    • Dance choreography and theatrical blocking should limit contact between performers.
    • Dancers should wear masks at all times when not actively in the performance area.
    • Face masks or shields should be worn by all theatrical performers.
    • The sharing of instruments, equipment and props should be strictly limited. These items should be sanitized between uses.

    Audience Considerations

    • Per guidelines from the Texas DHHS (9/17/2020) and UIL (9/1/2020), audience capacity for indoor performances may not exceed 50% of the published occupancy of the performance space with appropriate distancing considerations.
    • Audience members must complete the required self-screening form for COVID-19 symptoms. Anyone experiencing symptoms, or who has been in close contact with a lab confirmed case within the past 14 days should NOT attend the performance.
    • Post expectations for audience members prominently in the lobby or at the entrance to the performance space.
    • Under Executive Order GA-29 regarding face coverings, audience members must wear a mask or appropriate face covering at all times. 
    • Ticket sales should be handled through HomeTown Ticketing and will primarily be purchased online.  Tickets can be purchased on a mobile device by using a QR code at the entrance.
    • Seating should be arranged to allow for appropriate social distancing between guests and/or family groups. 
    • Due to available occupancy in performance spaces, it may be necessary to control attendance through limited tickets.
    • Whenever possible, a clear traffic pattern for entrance and exit of the performance space should be established and labeled.
    • Gatherings in the lobby or performance area before or after performances should not be allowed.
    • A district staff member (principal or other) should be assigned to supervise the audience area for compliance with social distancing guidelines.

    Performance Approvals

    • Indoor and outdoor performances will be allowed during the 2nd nine-week grading period of 2020-21 and beyond with department and campus approval.
    • Directors should provide a detailed plan addressing the considerations via the Live Performance Request Form found in Laserfische.
    • Approval from Fine Arts and Campus administrators is required in advance of the publishing of any performance dates to students, parents and the community.

  • Additional Extracurricular Information

    Extracurricular activities are open to students who have enrolled in either the Face-to-Face Instruction and the School@Home models. Extracurricular activities will only be offered on campus in a face-to-face environment. 

    • Until September 9th the only fine arts extracurricular activity under way is marching band for students in grades 9-12.
    • Marching Band will not be offered online.  PE credit will not be issued for students that do not participate in Face-to-Face marching band.  Students will be required to attend 90% of regular rehearsals to earn PE credit.
    • During district-wide virtual learning for all students, campus staff will schedule activity sessions before or after school in order to minimize conflicts with the virtual school day.
    • Students must attend practice & rehearsal sessions in order to participate in the performances or competitions. 
    • When face-to-face instruction is available to students, School@Home students will be allowed to attend practice sessions that occur on campus beyond the instructional day. Students in the School@Home environment will engage virtually in a daily co-seated class, but will not be permitted on campus during those class periods.
    • It will be the responsibility of the parent to transport their student to/from practice sessions, rehearsals and on-campus contests or performances.
    • All UIL eligibility requirements will continue to be in place and followed for all programs and participants. 
    • Parents and students choosing the PISD School@Home option will need to communicate with the appropriate campus director of their intention to participate.
    • There will be no middle school extracurricular activities from August 12 – September 9.
    • Specific protocols related to marching bands, drill teams and cheerleaders at the stadiums during football games are under development and will be provided to directors by the PISD Fine Arts Department based on guidance from governmental and professional organizations (i.e. CDC, TEA, UIL, TMEA etc.).
    • Specific rehearsal and performance protocols for indoor performances are under development and will be provided to directors by the PISD Fine Arts Department.
    • Specific rehearsal and performance protocols will be communicated to the students, parents, administrators, volunteers, and patrons prior to any rehearsals or performances.

  • Contact Information

    Kathy Kuddes
    Fine Arts
     
    Jeremy Kondrat
    Music
     
    Laura Grundler
    Visual Arts
     
    Gregory Arp
    Theatre & Speech