Email Parents from the Gradebook

Email your parents from each of your gradebook tabs. 

In the message screen that opens, be sure to type directly in the message area (do not copy and paste from another application).  If you copy and paste the message is often blank when it sends.  NOTE:  There is no history or tracking of the messages sent using this feature.  Use at your own discretion.

 

Create Outlook Email Groups

Create an email group of parent email addresses in Outlook using the Student Demographic Grid Report.

Make Parent Email Groups

Difference between Category Weight and Assignment Weight

Category Weights

The gradebook classes are created with two predefined gradebook categories:  Daily Work and Major Evaluations.

• Daily Work assignments carry a weight of 40% of the overall nine week average.
• Major Evalution assignments carry a weight of 60% of the overall nine week average.

Assignment Weights

Assignment weights tell the gradebook how many times the assignment should count in the overall grade calculation for the selected category (Daily Work / Major Evalution).  A typical assignment weight should be 1 or 2 (to count the assignment twice).  When you create an assignment, you will do two important tasks

1. Select either Daily Work or Major Evalution for the assignment category.  Linking to a category will allow the assignment to be calculated appropriately as with 40% or 60% of the nine week average.
2. Enter the Assignment Weight of either 1 or 2.

1. From the Gradebook Grid, click on the drop down arrow next to the word Assignments and then select Grade Reporting Items from the list.
   
2. Enter Conduct grades as E, S, N, or U and press enter.
3. Enter Comments as as a number (1-10) for the student.
4. Use the asterisk key (*) on the numeric keypad to copy codes down the column for all students.

How to Access the Legend of the Comment or Conduct Codes

To see a list of valid conduct or comment codes follow these steps:

1. Click in the cell to enter a comment or conduct grade for a student.
2. Press the space bar on your keyboard to view the legend.
3. Use the mouse to click the correct code.
4. Press enter to record the code.

Do you have a student with a recent schedule change and you are missing the assignment grades?  The following steps must be completed by the student's previous teacher (prior to the schedule change).

Option 1 - Print the Student Assignment Report

1. Go to Reports in the gradebook.
2. Expand Grading and select the Student Assignment Report
3. Select the class, nine weeks, and select the desired student from the students box.
4. Click the Print button.
5. Give the student's grades to the new teacher.

Option 2 - View the Grades in the Gradebook

1. Go to the gradebook tab that the student used to be in (the one that should have the old grades)
2. Show Inactive Students on your class roster
   1. Click the blue arrow at the top of your class roster.
   2. Select the options "Show Inactive Students".
   3. The inactive students in your gradebook will appear in light gray at the bottom of the class roster.
3. Find the student's name at the bottom of the class roster.
4. Write down the grades to give to the new teacher.

Secondary - Entering Attendance Guide

Have too many class tabs? Class tabs must be combined BEFORE you begin entering grades.
Once grades are entered, merging gets tricky and you will need to reenter some grades.

If you suddenly receive a new class and NO grades for any nine weeks have been entered into that class, merging can occur without any lose of grades.

Send an email to gradebook@pisd.edu requesting your classes be combined.

Long-Term Substitutes (subbing for more than a few days) can have access to a teacher's gradebook.  Follow the process below.

1. Ask a campus administrator to request Pinnacle access for the long-term sub.  An email must be sent to gradebook@pisd.edu including the substitute name and the teacher that will be out
2. Gradebook support will give a temporary login to the substitute
3. DO NOT share your network login with a substitute.