Booster Clubs in Plano ISD
Booster Clubs exist to promote communication and greater involvement between the school and the community, including parents and other interested citizens, and to support the students of the District. Participation is encouraged with the belief that a better understanding of school operations will foster cooperation and support. (GE LOCAL). These organizations should support, promote and enrich the education and activities of students and their student programs. The purpose of the Booster Club is to work cooperatively with the sponsor/coach to provide assistance for the planned activities of the student group; however, the Booster Club does not have the authority to decide the activities in which the group will participate. The Booster Club may provide suggestions about particular activities; however, the Sponsor is responsible for the final decision with an Administrator’s approval.
While Booster Clubs work cooperatively and closely with the District and its employees, Booster Clubs are a separate business entity from the District; maintaining their own tax ID numbers (Federal EIN and Texas Taxpayer ID) as well as their own bank account. Therefore, Plano Independent School District greatly appreciates the time, effort, and financial support Booster Clubs provide our student programs.
Booster Clubs shall organize and function in a way consistent with the District’s philosophy and objectives, within adopted Board policies, and in accordance with UIL regulations as applicable.
Booster Clubs will...
- Be voluntary and provide unified support for student activities of the school.
- Encourage involvement by all parents of students participating in the supported activity.
- Use school facilities only with prior approval of the principal or designee.
- Comply with UIL guidelines, District policies, and Federal and state tax laws.
- Obtain approval of the principal or designee for all fundraising activities.
- Submit a copy of financial report to the principal or designee
- Submit the name, address, and telephone number of all current officers to the principal or designee
- Pay all taxes and other debts incurred by the organization. (State of Texas sales tax; File 990 return and 1099 with IRS)
- Comply with administrative regulations and Board policies when donating money or gifts to the District.
- Submit a copy of current by-laws to the principal or designee as required by policy.
- Obtain tax exempt status 501(c)(3).
- Obtain an Employer Identification Number (EIN).
- Adhere to all District trademarking and licensing guidelines.
- Adhere to all District guidelines and Board policies on advertising.
- Provide required disclaimers at the bottom of on ALL booster club website pages.
Booster Clubs will not...
- Be involved in decision or policy making activities for a student group.
- Give a sponsor or coach a gift or cash in excess of the limits imposed by the UIL guidelines ($500) from any source in recognition of, or appreciation for coaching, directing, or sponsoring student activities.
- Use the District tax identification number as the Booster Club identification number.
- Use the District’s tax exempt status or sales tax exempt form in the District’s name.
- Use Plano ISD in the name of the Booster Club.
- Attempt to influence the sponsor, principal or other administrator’s decisions or be a lobbying group concerning matters which are duties assigned to the district personnel, such as trips, staffing, and schedules.
- Contract with or hire a worker who is related to the PISD program director or coach. The fact that the relative is highly qualified for the work does not negate the need to establish clear conflict of interest rules regarding the hiring or contracting of relatives. Club members should not be paid for services in support of the program - another conflict of interest.