Separation from Employment
In order to separate (or resign) from Plano Independent School District, the following steps will need to be completed:
- Complete the Notice of Separation from Employment form. The form should be completed in full, including fields for personal e-mail address, effective date of your separation and your signature.
- Prepare a letter of separation/resignation.
- Submit the completed Notice of Separation from Employment form and letter of separation/resignation to your principal or supervisor.
- Your principal or supervisor will then review and sign the Notice of Separation from Employment form.
- Your principal or supervisor should submit completed documents to the Human Resources Department by email, firstname.lastname@example.org, for processing.
For questions about the separation process, please contact the Human Resources Department at (469) 752-8125.
Information about Separating
- If you have a child/children enrolled in Plano ISD's Employee Child Care Center, a written withdrawal notice must be submitted at least 30 days in advance to the Child Care Coordinator prior to the withdrawal date. Failure to inform the Employee Child Care Center may result in continued payroll deductions.
- Upon their effective date of separation, a separated employee will no longer have access to district network resources (including district drives and Google Drive). Because Google Drive documents owned by the separating employee will disappear after 90 days, users need to make preparations to either download and re-upload, or to transfer ownership of their files; refer to Instructions for transferring your files. For assistance regarding district drive and/or Google Drive accesses, contact Instructional Technology.
- Plano ISD does not return previously submitted, original transcripts, as they are part of your employee personnel file and kept for retention.
- Employee Service Center – after your effective date of separation, you may view your personal information, employment records and payroll information, including paychecks and W-2s, in the Employee Service Center. Simply register for an account by: clicking the “Register” link after "Need an Account?” and complete the required fields. If you encounter any technical issues, contact the Help Desk with questions at (469) 752-8767.
- Final paychecks will be direct deposited. If you have any questions regarding your final paycheck, please contact the Payroll Department at (469) 752-8127.
- If you need to update your address, complete the Address Change Form.
- Click here to learn when your benefits will end, depending on whether your last day of employment is during the school year or the last day of the school year/over the summer. If you have additional questions regarding insurance coverage (including COBRA), contact the PISD Benefits and Risk Management Department or call (469) 752-8138.
- If you are eligible and would like to be recognized at the annual service event, you may complete the Annual Service Recognition Event Form. If you have questions regarding the event or the form, please contact the Communications Department at (469) 752-8150.
- If you are interested in substituting, refer to the Substitute Information page.
- To request your district service records, complete and submit the Service Record Request form. Service record requests will be processed the latter of 30 days after: the request form is received by the Human Resources Office, or after the last date of employment.
TRS and Retirement
- Employees who are retiring through the Teacher Retirement System of Texas (TRS), please contact them directly. Individuals may access their website or call 1-800-223-8778. Please note, although your separation is processed through PISD, your retirement is processed through the Teacher Retirement System of Texas (TRS).
- Individuals will receive a Notice of Final Deposit Before Retirement (also referred to as the TRS 7 form) directly from TRS after retirement information has been requested. Individuals should submit this form to PISD Payroll for processing, and the PISD Payroll Department will send it directly to TRS.
- Please refer to the Retirement FAQs for frequently asked retirement questions.
- If you are interested in requesting a refund of your TRS member contribution, you may download the TRS 6 form. The form must be signed and notarized and submitted/mailed directly to TRS in Austin.
We appreciate your service to the students of PISD, and wish you the best in your future endeavors!
Commonly Accessed Forms