• Create Accessibility Documents & PDFs

    When creating web content, there are basic steps that you should be followed in order to ensure your content is accessible.  The core steps needed for accessibility are the same regardless of whether your document is in HTML, Microsoft Word, Adobe PDF, or another document format:

    1. Create well-structured documents
      • Use Headings 
      • Use Lists
    2. Add alternate text to images
    3. Identify document language
    4. Correctly formatted tables
      • No merged cells
    5. Understand how to export from one format to another
    6. Avoid using colored text
  • Using the Microsoft Accessibility Checker

    Using the Microsoft Accessibility Checker

    *Information Excerpted from Microsoft.com


    1. Click File > Info.
    2. Select the Check for Issues button.

      TIP: To the right of the Check for Issues button, under the Inspect heading, is a list of any potential issues.Screenshot of UI to open Accessibility checker
    3. In the Check for Issues drop-down menu, select Check Accessibility.
      Check Accessibility menu item
    4. The Accessibility Checker task pane appears next to your content and shows the inspection results.
      Accessibility Checker Task Pane with Inspection Results
    5. To see information on why and how to fix an issue, under Inspection Results, select an issue. Results appear under Additional Information, and you’re directed to the inaccessible content in your file.
      Task Pane Results with Additional Information

    Understand the inspection results

    After Accessibility Checker inspects your content, it reports the inspection results based on the severity of the issue found, categorized as follows:

    • Errors. Issues that are reported as errors include content that is very difficult or impossible for people with disabilities to understand.
    • Warnings. Warnings, in many cases, mean that the content is challenging for people with disabilities to understand.
    • Tips. Tips let you know that, even though people with disabilities can understand the content, it could be better organized or presented to improve their experience.

  • Create Accessible Documents and PDF's

    Accessible Documents and PDF's

    1. Prepare your original source file.

    Tagging helps make your PDF accessible, but it's very important to check your source file before you save it as a PDF.

    2. Save Office docs as Accessible PDF

    Adding accessibility tags to PDF files makes it easier for screen readers and other assistive technologies to read and navigate a document, with Tables of Contents, hyperlinks, bookmarks, alt text, and so on. Accessibility tags also make it possible to read the information on different devices, such as large type displays, personal digital assistants (PDAs), and mobile phones. In Word for Windows, Mac, and in Word Online, you can add tags automatically when you save a file as PDF format.

    1. Click File > Save As and choose where you want the file to be saved.
    2. In the Save As dialog box, click the arrow in the Save as type list, and then click PDF.
    3. Click Options.
    4. Make sure that the Document structure tags for accessibility check box is selected, and then click OK or Save.

  • Video - PISD Staff Only