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Create a Google Form
Create a Google Form from Google Drive or directly at forms.google.com. (Forms.new works, too!)
- Sign into drive.google.com
- Click on New --> Google Forms
See detailed instructions on the Google Support Page!
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Send a Google Form
To send a form for someone to fill out, you can either:
1. Click on the eyeball on the top right to Preview the form.
2. Copy that hyperlink and email it to recipients.
OR
1. Click on Send on the top right.
2. Enter the email address(es) of the recipient(s). Or click the hyperlink button and copy the link to email to your Outlook email group.
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Add a Collaborator to edit the form with you
To invite someone to edit a Google Form with you:
1. Click on the three vertical dots on the top right of the form.
2. Click Add collaborators.
3. Enter the email address(es).
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Create a Quiz or Rubric
Use Google Forms to:
- Create a quiz: Google Support page
- Create a rubric: https://blog.tcea.org/google-forms/
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Google Form Add-Ons
How to add an add-on
To add an add-on, click on the three vertical dots on the top right of the form (see image below). Choose "Add-Ons" and search for the name of the add-on.
How to find it
After you have added the add-on, you will find it by clicking the puzzle piece.
Our Favorite Add-ons
Autocrat - a Sheets Add-On but works with Forms & Docs for mail merging. Click to learn more - Autocrat presentation with templates
Mapping Sheets - a Sheets Add-On but works with Forms
rowCall - creates individual sheets for every unique cell in that column
Email Notifications for Google Forms - see instructions on this Google Form page
Form Publisher - easily send feedback to form submitters (e.g. teacher walk-through forms).
"Choice Limit, Choice Limiter, Choice Removal" - alternative to Choice Eliminator
MORE on the Google Add-Ons page.
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Force a Copy of a Google Form
Force a Copy
Have you ever wanted to share your form with your fellow teachers/colleagues, but don't need to give them access to your data? Learn how to generate a link that forces the user to create a copy of your form directly into their Google Drive.
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Add Voice Notes to Google Forms (Oral Accommodations)
Mote Chrome Extension
The Mote extension gives you the ability to add voice notes to Google Forms, Docs, and Slides.
Watch the video below to show how you can add voice notes to Google Forms.
Link to install the Mote Extension
Talk and Comment Extension
The Talk and Comment Extension lets you create voice notes inside any service on the web, including Google Forms.
Watch the video below for a demonstration.
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Excellent Google Form Resources
Excellent Google Form Resources by Eric Curts: http://www.controlaltachieve.com/p/resources-google-forms.html
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Google Forms - Email Notifications
The Google Form add-on "Email Notifications for Google Forms" allows you to send automatic emails to multiple people when a form is submitted. The example below is for Teacher Walkthroughs.
Free version limit: 20 form submissions per day
1. Open your Google Form.
2. Add the Email Notifications for Google Forms add-on.
3. You will need to have email addresses as answer choices before you begin creating the rule for the email notification. For example, you might have a question titled "Teacher Observed". Make the answers in a "Dropdown" list format and each answer choice will be a teacher's email address.
Do this for every question that has multiple email addresses to whom you'd like to receive an email. If you need only one person to receive an email, you don't need to create a question just for their one email address. You will have the option to enter an email address when setting up the rule in the add-on. For example, if you want only one counselor to receive this form notification upon submission, you will be able to enter his/her email address in the rule set-up process.
4. Be sure you have added the add-on. Open the add-on by clicking on the puzzle piece and click "Email Notifications for Google Forms".
5. Click "Create Email Notification" (or if you've already started one, click "Manage Form Settings").
6. Enter a Rule Name.
7. In the Email Address(es) to Notify section, enter the question field name with 2 brackets on either side. If entering more than one, separate with commas. We suggest copying and pasting the question title here to avoid errors.
8. To edit the email content that will be sent to these recipients, scroll down to "Use a visual editor" and click Edit. This opens the Email Template Designer. Enter a clear Email Subject title. It automatically enters all answers into the email. Click Save if you're happy with that. Or you can click "Add Form Field" on the bottom right and choose only specific answers to appear in the email.
There are several other choices to customize your email notification. To find out what each of them does, please click on "Learn more" to take you to detailed instructions. This is how we learned how to use this awesome tool!
9. Click Save Rule. Now when anyone completes the Google Form, that rule will be applied immediately.
Edit Existing Notification Rule
1. To open up the rule again and edit it, click on the puzzle piece again to open Add-ons, click on the Email Notifications for Forms, then "Manage Form Settings".
2. Click "Edit" under the rule you created.
Tips
- Test this ahead of time with your colleagues! Ask them to check their email and see how it comes through. Then follow the Edit instructions above if needed.
- Check your junk mail for the email.
Support
Excellent, thorough tutorials on how to use Form Notifications: https://digitalinspiration.com/docs/form-notifications
Contact the Digital Learning Team for hands-on support!
