Seesaw - Good news! You have continuous access throughout the summer.

🌞Set Ready for Summer

• If you plan to assign summer activities in Seesaw, we recommend adjusting some settings.  Click on the wrench (settings) and turn OFF the following:
  • Students can see others' work
  • New items require approval

📚Create Collections 

• Organize & categorize, and evaluate activities in your Library
• To create a Collection: In My Library, scroll down to My Collections and click Create
• To organize activities, click on Activities Not In Collection, and click Organize to add to the Collection.

👪Family Download Student Journal  

• Connect with families - +Families, turn on family access, enter emails
• Families get an email with a link to download the journal archive as soon as class is archived.

📋Archive Class

• Classes will be archived at the end of the year.
• To manually archive: Wrench Icon > Archive (Be sure student email/ID is linked)!
• *** Do not delete anything, ONLY archive!!
• *** Seesaw Admin will merge accounts for portfolios. 

💡Archive Seesaw Activities (opt)

• To archive Activities: go to Activities > 3 dots > Archive Activity 
• All activities in your library will still be available for future classes.
• Helpful for decluttering class feed or for resetting class for the new semester.  All student responses remain in the Archived folder. 

 ~ Seesaw support & 5 End of Year Seesaw Must Dos for Teachers (🎦video)

Google Classroom - steps that may help you clean up your Classroom

🏢 Return all Classwork 

• Why? When you return work, the student becomes the owner of the file and can access it in the future.
• Tips: Check the “to do & To Review” lists. Use “Ctrl” key to open in a new tab for viewing.
• From Classwork > Open Assignment > Click Assigned > Select All Students > Return
• From Grades > Click three dots in Assignment column > Return all 
• How to return classwork (video)

📆 Remove Calendars of each class from Google Calendar

• Declutter your calendar view.
• To Hide: click on 3 dots next to class name > Hide from list (restore in settings).
• To Delete or unsubscribe: click 3 dots next to class name > Settings and sharing > Delete / Unsubscribe.
• To export: click 3 dots next to class name > Settings and sharing > Export.

👩‍🎓 Student access options 

• Unenroll students from their original classroom (preserve academic integrity).
• Students can still access work via their Google Classroom folder in Google Drive.  
• Archive class without unenrolling students.
• Students have view-only access to classroom content; no revisions can be made.
• 💡PRO-TIP: If you or your students bookmarked the class, remove it from your bookmarks.

🔐 Archive class

• To Archive class - Classroom card > 3 dots > Archive Class.
• Removes it from student and teacher dashboards.  Access in Archived Classes section.
• Teachers can still reuse posts and assignments.

🏫Creating class options

• Duplicating Class for next year (recommended) Copy Class - All assignments are in draft form; no students or teachers; new folders in Drive.  Create a template class.
• Reusing Class - Return all classwork (Check the “to do & To Review” lists). Hit “Ctrl” key to open in new tab for viewing.
• LEAVING the DISTRICT Transfer ownership of Google Classroom to teammate/administrator.
• Emojis!  Windows + “.”  (Desktops and Laptops).  Works for Classroom comments, Titles in Classroom and Drive, email, Zoom and Google Meet chats, etc.!!🙌🙌👏🤣👌👌👌👌👌

~ End-Of-Year Google Classroom Clean-up Tips (Eric Curts)

~ Google Classroom Cleanup Tips for the End of the Year (ShakeUpLearning)

~ 10 easy ways to clean up your Google Classroom (Matt Miller)

👉 Transfer Ownership

If you are the owner (creator) of a Google Classroom and you get a change in assignment or someone else will be teaching that class, please transfer ownership of the Google Classroom to a co-teacher. Otherwise, the Classroom will lose some functionality.

1. In the Google Classroom you'd like to transfer, click "People". Add the teacher if he/she is not already a co-teacher. 

2. Click the three vertical dots next to the teacher.

3. Select "Make class owner".

More detailed instructions on the Google support page - Transfer ownership of class

Google Drive 

📂 Move Classroom Folders

• Organize your Google Classroom Folder by creating a subfolder for this year’s class assignments. Move from Classroom Folder to subfolder 
• Name it Used, Previous Years, Zarchive, etc. to place it at the bottom of the list, include date.
• *** DO NOT DELETE master “CLASSROOM” folder.

🤝 “Shared with Me” Clean-up (opt.)

• Remove files/folders from the Shared with Me tab on the left.
• Removes it from your view, the shared folders will still be in the owner’s drive.  
• Google Drive - “CTRL + alt + P” is for Preview!  No need to open file if you are only lurking.
• Google Drive - Dropdown from Drive tab - Click and drag to quickly move files into folders, use the dropdown on the left side of the Drive tab.

🏆Create folder for exemplary work

• Consider creating a folder for curating exceptional work from this year.  Easy to find for next year.

🚗 Leaving the district? 

If you or someone you know is leaving Plano ISD (retiring/resigning/etc.) please follow these tips to ensure access to the Google files is not lost.

When an employee leaves PISD, he/she will no longer be able to access their PISD Google Drive. Their PISD Google account will be deleted after 90 days, including Google Drive files and Google Classrooms. To ensure that you keep any files that you need when your colleague leaves the district, you’ll either need to:

• Make a copy of the document(s) so that you are now the owner and can share it with other colleagues who need it. OR
• Download and re-upload those files so that you become the owner. OR
• Ask the person leaving to transfer ownership to you through their sharing settings (only the owner can do this).  

👉 Transfer Ownership & Export Google Drive

Click here for detailed instructions and a how-to video. 

*NEW!  GoGuardian will archive ALL classes at the end of the year! 🤩

Archive all Classrooms not rostered by Classlink (Imported by Google Classroom, Created by teacher)

Archive vs Delete

💾 Archiving your GoGuardian classes removes them from the Active tab. You can still access snapshots, previous sessions, student reports, etc. but students won't be tied to the schedule and scenes. You can restore them at any time. 

❌ Deleting your GoGuardian classes will permanently remove them, and you will no longer have access to snapshots, previous sessions, student reports, etc. 

Click here for GoGuardian Instructions on Teacher EOY/Semester Best Practices.

** IMPORTANT** Before Archiving your class, please take the following steps:

• Remove Co-teachers/Owners/Helpers from Class. Class > Teachers > Remove
• Remove any Default Scenes from the class before archiving.  Class > Settings > Default Scene - delete 

iPad & Apple Pencil

• All staff with Plano ISD-issued iPads and Apple Pencils are encouraged to take them home over the summer.
• Practice, play, and become even more familiar with those tools.
• Use them during summer online learning opportunities.
• Please remember that Apple Pencils require a battery charge of more than 5% to maintain proper functionality.
• Keep an eye on those Pencils over the summer!
• If stored at school, keep in a secure location along with the Apple TV remote and projector remote.
• Resource page: www.pisd.edu/ipads

Laptop & Backpack

• All staff with Plano ISD-issued Dell Laptops are encouraged to take them home over the summer.
• Practice, play, and become even more familiar with the laptop.
• Please use your PISD backpack to keep your devices with you over the summer.
• The curved monitors and mobile desks will remain at school over the summer.

Leaving the district or switching campuses?

•  Please consult your CTA for how to handle the technology that is checked out to you.

Bonus Tips

Use Emojis to get noticed!  

Windows + “.”  (Desktops and Laptops).  Works for Classroom comments, Titles in Classroom and Drive, email, Zoom and Google Meet chats, etc.!! 🙌👏🤣👌👌👌

Google Drive

F2 to rename your file.  No need to open a file to rename it.

Ctrl + alt + m to Move the file.

Ctrl + alt + r to add a shoRtcut to a different location.

Bulk select files/folders:

Ctrl - Press and hold to select non-consecutive files.

Shift - Press and hold to select consecutive files (click first file,press and hold shift, click last file)

Google Classroom

“Ctrl” key to open link in new tab.

Technical support: Contact your CTA or the Helpdesk: tsos@pisd.edu or ext. 28767

Instructional implementation support: Contact the Digital Learning Team at digitallearningteam@pisd.edu